Project Management Specialists
13-1082.00
Analyze and coordinate the schedule, timeline, procurement, staffing, and budget of a product or service on a per project basis. Lead and guide the work of technical staff. May serve as a point of contact for the client or customer.
Sample of reported job titles: Design Project Management Specialist, Grant Assistant, Human Resources Project Manager (HR Project Manager), Implementation Project Manager, Implementations Management Specialist, Movie Project Management Specialist, Planning Development Specialist, Project Administrator, Project Communications Officer, Project Controller, Project Delivery Manager, Project Management Manager, Project Management Specialist, Project Management Technical Specialist, Project Management Technician, Project Manager, Project Scheduler
Occupation-Specific Information
Tasks
- Plan, schedule, or coordinate project activities to meet deadlines.
- Assign duties or responsibilities to project personnel.
- Communicate with key stakeholders to determine project requirements and objectives.
- Confer with project personnel to identify and resolve problems.
- Create project status presentations for delivery to customers or project personnel.
- Develop or update project plans including information such as objectives, technologies, schedules, funding, and staffing.
- Identify project needs such as resources, staff, or finances by reviewing project objectives and schedules.
- Identify, review, or select vendors or consultants to meet project needs.
- Monitor costs incurred by project staff to identify budget issues.
- Monitor project milestones and deliverables.
- Monitor the performance of project team members to provide performance feedback.
- Negotiate with project stakeholders or suppliers to obtain resources or materials.
- Prepare and submit budget estimates, progress reports, or cost tracking reports.
- Produce and distribute project documents.
- Propose, review, or approve modifications to project plans.
- Recruit or hire project personnel.
- Report project status, such as budget, resources, technical issues, or customer satisfaction, to managers.
- Request and review project updates to ensure deadlines are met.
- Schedule or facilitate project meetings.
- Submit project deliverables to clients, ensuring adherence to quality standards.
Technology Skills
- Accounting software - Intuit QuickBooks π₯
- Analytical or scientific software - IBM SPSS Statistics π₯; Procore software π₯; SAS π₯
- Application server software - GitHub π₯
- Business intelligence and data analysis software - IBM Cognos Impromptu; Oracle Business Intelligence Enterprise Edition; Qlik Tech QlikView; Tableau π₯
- Cloud-based data access and sharing software - Dropbox; Google Drive; Microsoft SharePoint π₯; Slack π₯
- Computer aided design CAD software - Autodesk AutoCAD Civil 3D π₯; Bentley MicroStation π₯
- Computer based training software - Blackboard software; Moodle; Padlet
- Content workflow software - Atlassian JIRA π₯
- Customer relationship management CRM software - Salesforce software π₯
- Data base reporting software - SAP Crystal Reports
- Data base user interface and query software - Airtable; Microsoft Access π₯; Oracle Database π₯
- Desktop communications software - Eko; Skype
- Desktop publishing software - Adobe InDesign π₯
- Development environment software - Microsoft Azure software π₯; Microsoft Visual Basic π₯; Microsoft Visual Basic for Applications VBA π₯
- Document management software - Adobe Acrobat π₯
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Electronic mail software -
IBM Notes; Microsoft Exchange; Microsoft Outlook
- Enterprise application integration software - Atlassian Bamboo π₯
- Enterprise resource planning ERP software - Management information systems MIS; Microsoft Dynamics π₯; Microsoft Dynamics GP; NetSuite ERP; Oracle Hyperion; Oracle JD Edwards EnterpriseOne; Oracle PeopleSoft π₯; SAP software π₯
- File versioning software - Git π₯
- Graphics or photo imaging software - Adobe Photoshop π₯; JamBoard
- Human resources software - ADP Workforce Now
- Instant messaging software - Blink; GroupMe
- Multi-media educational software - Nearpod
- Network conferencing software - LogMeIn GoToWebinar; Slido interaction software
-
Office suite software -
Google Workspace software π₯; Microsoft Office software
- Operating system software - Apple macOS π₯; Linux π₯; Microsoft Windows π₯
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Presentation software -
Apple Keynote; Google Slides; Microsoft PowerPoint ; Poll Everywhere
- Process mapping and design software - Microsoft Visio π₯
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Project management software -
Atlassian Confluence π₯; Google Classroom; Microsoft Project ; Microsoft Teams π₯; Oracle Primavera Enterprise Project Portfolio Management π₯; Planview Clarizen; Project management software; Smartsheet
- Sales and marketing software - Marketo Marketing Automation π₯
-
Spreadsheet software -
Microsoft Excel
- Video conferencing software - Cisco Webex π₯; Google Meet; LogMeIn GoToMeeting; Zoom π₯
- Video creation and editing software - Flipgrid; Loom; Screencast-O-Matic; Screencastify; YouTube
- Web page creation and editing software - Google Sites; LinkedIn π₯; Social media sites
- Word processing software - 3M Post-it App; Evernote; Google Docs π₯; Microsoft OneNote; Microsoft Word π₯
Occupational Requirements
Work Activities
Detailed Work Activities
- Develop operating strategies, plans, or procedures.
- Manage construction activities.
- Assign duties or work schedules to employees.
- Discuss business strategies, practices, or policies with managers.
- Collaborate with others to resolve information technology issues.
- Prepare scientific or technical reports or presentations.
- Develop detailed project plans.
- Select resources needed to accomplish tasks.
- Participate in staffing decisions.
- Monitor flow of cash or other resources.
- Manage information technology projects or system activities.
- Manage operations, research, or logistics projects.
- Supervise information technology personnel.
- Coordinate resource procurement activities.
- Prepare financial documents, reports, or budgets.
- Prepare operational reports or records.
- Report information to managers or other personnel.
- Gather organizational performance information.
- Present work to clients for approval.