Human Resources Specialists
13-1071.00
Recruit, screen, interview, or place individuals within an organization. May perform other activities in multiple human resources areas.
Sample of reported job titles: Corporate Recruiter, Employment Representative, Employment Service Specialist, Employment Specialist, Executive Recruiter, Healthcare Recruiter, HR Analyst (Human Resources Analyst), HR Consultant (Human Resources Consultant), HR Coordinator (Human Resources Coordinator), HR Generalist (Human Resources Generalist), HR Tech (Human Resources Technician), Human Resources Representative (HR Rep), Human Resources Specialist (HR Specialist), Labor Services Representative, Personnel Analyst, Personnel Coordinator, Personnel Officer, Personnel Specialist, Personnel Technician, Placement Counselor, Recruiter, Staffing Coordinator, Staffing Specialist, Talent Acquisition Specialist, Technical Recruiter
Occupation-Specific Information
Tasks
- Interpret and explain human resources policies, procedures, laws, standards, or regulations.
- Hire employees and process hiring-related paperwork.
- Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
- Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
- Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
- Review employment applications and job orders to match applicants with job requirements.
- Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
- Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
- Schedule or conduct new employee orientations.
- Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
- Confer with management to develop or implement personnel policies or procedures.
- Contact job applicants to inform them of the status of their applications.
- Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
- Interview job applicants to obtain information on work history, training, education, or job skills.
- Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
- Provide management with information or training related to interviewing, performance appraisals, counseling techniques, or documentation of performance issues.
- Analyze employment-related data and prepare required reports.
- Advise management on organizing, preparing, or implementing recruiting or retention programs.
- Develop or implement recruiting strategies to meet current or anticipated staffing needs.
- Administer employee benefit plans.
- Schedule or administer skill, intelligence, psychological, or drug tests for current or prospective employees.
- Conduct reference or background checks on job applicants.
- Review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.
- Evaluate recruitment or selection criteria to ensure conformance to professional, statistical, or testing standards, recommending revisions, as needed.
- Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
- Evaluate selection or testing techniques by conducting research or follow-up activities and conferring with management or supervisory personnel.
Technology Skills
- Accounting software - Intuit QuickBooks π₯; Sage 50 Accounting; Tax software
- Analytical or scientific software - Assessment software; IBM SPSS Statistics π₯; SAS π₯; StataCorp Stata
- Application server software - GitHub π₯; Oracle WebLogic Server
- Business intelligence and data analysis software - IBM Cognos Impromptu; MicroStrategy; Oracle Business Intelligence Enterprise Edition; Qlik Tech QlikView; Tableau π₯
- Cloud-based data access and sharing software - Google Drive; Microsoft SharePoint π₯; Slack π₯
- Communications server software - IBM Domino
- Configuration management software - Perforce Helix software
- Customer relationship management CRM software - Blackbaud The Raiser's Edge; Oracle Eloqua; Salesforce software π₯; Vendor management system software
- Data base management system software - Teradata Database π₯
- Data base reporting software - Microsoft SQL Server Reporting Services SSRS π₯; SAP Crystal Reports
- Data base user interface and query software - Airtable; Blackboard software; Data entry software; Database software; FileMaker Pro; Google; LinkedIn π₯; Microsoft Access π₯; Microsoft SQL Server π₯; Online databases; Oracle Database π₯
- Data mining software - Google Analytics π₯
- Desktop communications software - Skype
- Desktop publishing software - Adobe InDesign π₯; Microsoft Publisher
- Development environment software - Microsoft Visual Basic π₯; Microsoft Visual Basic for Applications VBA π₯
- Document management software - Adobe Acrobat π₯; Adobe LifeCycle Enterprise Suite
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Electronic mail software -
IBM Notes; Microsoft Outlook
- Enterprise application integration software - Extensible markup language XML π₯; IBM InfoSphere DataStage
- Enterprise resource planning ERP software - Microsoft Dynamics π₯; Microsoft Dynamics GP; NetSuite ERP; Oracle Fusion Applications; Oracle Hyperion; Oracle JD Edwards EnterpriseOne; Oracle PeopleSoft π₯; Oracle PeopleSoft Financials; Oracle PeopleSoft Human Capital Management; SAP Business Objects; SAP software π₯; Workday software π₯
- Enterprise system management software - IBM Power Systems software
- Financial analysis software - Oracle E-Business Suite Financials
- Geographic information system - ESRI ArcGIS software π₯
- Graphics or photo imaging software - Adobe Creative Cloud software π₯; Adobe Illustrator π₯; Adobe Photoshop π₯; SmugMug Flickr
- Human resources software - Adobe Human Capital Application Solution Accelerator; ADP Workforce Now; Applicant tracking software; ApplicantPro iApplicants; Arbita OnePost; Arbita OneWorld; AST Staff Matrix; Background checking software; Blackdog; BlackDog Recruiting; Bond International Adapt Staffing; Bond International Software Bond StaffSuite; BrightMove Applicant Tracking System; Bullhorn Applicant Tracking System; Candidate screening software; Candidate tracking software; Careerbuilder.com; Cluen Encore; Cluen executive recruitment software; COATSsql; CVTracer; Data Frenzy; DGCC.com RecruitTrack; Ellucian Banner Human Resources; eQuest; GoBackgrounds; HireAbility ResumeParser; HireLogic PowerPlace; HRM Direct; Human resource information system (HRIS); Human resource management software HRMS; ICIMS; Industrial Code Recruitpoint.net; Intelius; Intelligent Algorithms InfoGIST Platinum Recruiter; Job posting software; Kronos Workforce HR; Lawson Human Resource Management; Main Sequence Technologies PCRecruiter; Main Sequence Technologies PCRecruiter Resume Inhaler; Micro J Systems PcHunter; Oracle HRIS; Oracle Taleo; Post Once; PostingPal; PowerPlace Professional; Recruit Wizard; Recruitment management software; Recruitpoint.net; RecruitTrack; Resource Edge TalentHook Sphere; Resume converter software; Resume extraction and search software; Resume processing software; ResumeRobot; Safari Software Products Safari; SAP ERP Human Capital Management; Sendouts Recruiting; Silk Road technology OpenHire; Staffing Solutions Enterprises Staff Matrix; StaffingSoft Staffing Edition; Talent Technology HireDesk; Talent Technology Resume Mirror; Talent Technology Talemetry; TalentHook; Technomedia Hodes iQ; TempWorks recruiting and staffing software; VCG Pointwing
- Information retrieval or search software - LexisNexis
- Internet browser software - Microsoft Internet Explorer; Web browser software
- Medical software - MEDITECH software π₯
- Object or component oriented development software - Advanced business application programming ABAP
-
Office suite software -
Microsoft Office software
- Operating system software - Apple macOS π₯; Microsoft Windows π₯; Oracle Solaris
-
Presentation software -
Google Slides; Microsoft PowerPoint
- Process mapping and design software - Microsoft Visio π₯
- Project management software - Microsoft Project π₯; Oracle Primavera Enterprise Project Portfolio Management π₯
- Sales and marketing software - Google Ads; Marketo Marketing Automation π₯
-
Spreadsheet software -
Microsoft Excel
- Time accounting software - Kronos Workforce Payroll; Kronos Workforce Timekeeper π₯; MPAY Millennium
- Video conferencing software - Cisco Webex π₯; FaceTime; Google Meet; Zoom π₯
- Video creation and editing software - Apple Final Cut Pro; Loom; YouTube
- Web page creation and editing software - Adobe Dreamweaver; Facebook π₯; Social media sites
- Web platform development software - Drupal π₯; Enterprise JavaBeans; Hypertext markup language HTML π₯
- Word processing software - Evernote; Google Docs π₯; Microsoft Word π₯
Occupational Requirements
Work Activities
- Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
- Monitoring Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
- Identifying Objects, Actions, and Events - Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
- Inspecting Equipment, Structures, or Materials - Inspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.
- Estimating the Quantifiable Characteristics of Products, Events, or Information - Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.
- Judging the Qualities of Objects, Services, or People - Assessing the value, importance, or quality of things or people.
- Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
- Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.
- Thinking Creatively - Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
- Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
- Developing Objectives and Strategies - Establishing long-range objectives and specifying the strategies and actions to achieve them.
- Scheduling Work and Activities - Scheduling events, programs, and activities, as well as the work of others.
- Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Performing General Physical Activities - Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling materials.
- Handling and Moving Objects - Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
- Controlling Machines and Processes - Using either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
- Operating Vehicles, Mechanized Devices, or Equipment - Running, maneuvering, navigating, or driving vehicles or mechanized equipment, such as forklifts, passenger vehicles, aircraft, or watercraft.
- Working with Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Drafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment - Providing documentation, detailed instructions, drawings, or specifications to tell others about how devices, parts, equipment, or structures are to be fabricated, constructed, assembled, modified, maintained, or used.
- Repairing and Maintaining Mechanical Equipment - Servicing, repairing, adjusting, and testing machines, devices, moving parts, and equipment that operate primarily on the basis of mechanical (not electronic) principles.
- Repairing and Maintaining Electronic Equipment - Servicing, repairing, calibrating, regulating, fine-tuning, or testing machines, devices, and equipment that operate primarily on the basis of electrical or electronic (not mechanical) principles.
- Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Interpreting the Meaning of Information for Others - Translating or explaining what information means and how it can be used.
- Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Communicating with People Outside the Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
- Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Assisting and Caring for Others - Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
- Selling or Influencing Others - Convincing others to buy merchandise/goods or to otherwise change their minds or actions.
- Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Performing for or Working Directly with the Public - Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.
- Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.
- Developing and Building Teams - Encouraging and building mutual trust, respect, and cooperation among team members.
- Training and Teaching Others - Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
- Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
- Coaching and Developing Others - Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Providing Consultation and Advice to Others - Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics.
- Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Staffing Organizational Units - Recruiting, interviewing, selecting, hiring, and promoting employees in an organization.
- Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.
Detailed Work Activities
- Explain regulations, policies, or procedures.
- Administer personnel recruitment or hiring activities.
- Update knowledge of legal or regulatory environments.
- Maintain data in information systems or databases.
- Evaluate personnel practices to ensure adherence to regulations.
- Coordinate personnel recruitment activities.
- Develop training materials.
- Train personnel to enhance job skills.
- Maintain records, documents, or other files.
- Discuss business strategies, practices, or policies with managers.
- Inform individuals or organizations of status or findings.
- Interview employees, customers, or others to collect information.
- Conduct eligibility or selection interviews.
- Train personnel on managerial topics.
- Evaluate effectiveness of personnel policies or practices.
- Prepare operational reports.
- Advise others on human resources topics.
- Perform human resources activities.
- Administer compensation or benefits programs.
- Verify application data to determine program eligibility.
- Review license or permit applications.
- Advise others on business or operational matters.